Southern California
Kendo Federation

Home

Google Drive Notes

Starting in 2016 we will use google drive as a means for SCKF to share sensitive files with our dojo representatives and officers.
  • old method
    • electronic files (eg membership or other application files) were emailed, which is not a secure method to share files
    • printed materials (eg financial reports, budgets, etc) were handed out at board meetings, which does not give adequate time for careful review and discussion at the dojo level
  • new method: online access
    • public areas (eg web pages) are open for the world to see
    • private areas (nonpublic, restricted access cloud storage) are needed to share sensitive information
  • we decided to go with google drive
    • offers 15 GB free storage (pay options include $2/mo for 100GB, $10/mo for 1TB)
    • private report folder(s) will be used to share common info with dojo representatives and officers
    • each dojo will have its own private folder for dojo-specific info, with access granted to the dojo's representatives
    • users must have google accounts
      • if you use gmail (google email), you already have a google account
        • even if you don't use your gmail account, you can still access google drive using it (just be sure to be logged in)
      • if you have a non-google email account and are not sure if you have a google account attached to it
        • check here ("couldn't find your google account" means you do not)
      • if you do not have a google account, please create one
        • you can create an account using your current email if you prefer (on the above sign up page click "I prefer to use my current email address")
        • consider creating a gmail account for your dojo instead of (or in addition to) creating a personal google account. This may make it easier for you to conduct dojo business, especially going forward through officer changes, etc.
        • do not use your child's or an acquaintance's google account
    • a generic place to find folders shared with you (by sckf or others) is drive.google.com/drive/shared-with-me
Regardless of the sharing method (old or new), dojo representatives are responsible for protecting the information. Distribute it only on a need-to-know basis, and do not email it or post it publicly.

[ SCKF home page     disclaimer ]