Southern California
Kendo Federation


SCKF 2016 Federation Dues

Pleae read all information below on how to pay federation dues, in particular:

  • instructions for yearly membership submitted in March
  • instructions for membership dues submitted after 3/12/16 ("supplemental")

  • dues summary (from fees page)

    SCKF Dues
    AUSKF Dues
    17 years and under
    18 years and over

  • notes on payment
    • the spreadsheet file only sums the AUSKF fees. Please be sure to submit payment for the total of both AUSKF and SCKF fees ($66 for 18 and over, $39 for 17 yrs and under). Ages are as of 4/1/2016.
    • payment for your dojo should be submitted in one check written to Southern California Kendo Federation
    • hand your check to Kevin Abe, or mail it to:
      Kevin Abe, 117 E Victoria Ave, Montebello CA 90640
    • the deadline is the March meeting, 3/12

  • starting in 2016, dues spreadsheet files (xls) will be handled in google drive (not by email). Each dojo will have its own private area in SCKF's google account.
    • files handed out by SCKF to the dojo will be in the "from_sckf" folder
    • files submitted by the dojo to SCKF will be in the "to_sckf" folder
    • if you are not clear on how to use these folders, please ask for help at your dojo, or if that fails email Jean Kodama

  • instructions for yearly membership submitted in March
    note: below "doj" is used for example purposes; your file will have your own dojo's abbreviation, eg "nor" for Norwalk Dojo
    • copy the file "doj_160212.xls" from the "from_sckf" folder to the "to_sckf" folder
    • rename it to "doj_160312.xls"
      (for example "nor_160312.xls")
    • edit it as follows
      • please check the dojo information section (dojo name, address, head instructor, contact, etc) and update as necessary
      • for non-returning members, leave row as is (do not delete or move)
      • add members who were not registered at your dojo in 2015 in the "new members" section. Do not add any rows to the 2015 members section.
      • for all returning members and new members
        • enter "4/1/2016" in the "registration day" column
        • check the appropriate age column using a lowercase "x", and fill in AUSKF fee amount (25 or 40)
        • please make sure the last name and first name are as the kenshi would wish to see on their menjo
      • do not add your own formulas, columns, formatting, font, etc
      • for any question-marked fields, please provide more information (eg birthdate or menjo)
    • for each kenshi new to SCKF or who has not signed an AUSKF release of liability form
      • collect a signed form and keep it as part of your dojo's records
    • upload any new member menjo files to the "to_sckf" folder with file name "doj_160312_lastname_firstname.ext"
      (for example "nor_160312_doe_john.pdf" or "nor_160312_doe_john.jpg" for Norwalk Dojo new member John Doe's menjo)
    • after saving the file(s) to the "to_sckf" folder
      • send an email to the treasurer (Kevin Abe) and database chair (Jean Kodama) including any relevant notes, such as menjo files that have been uploaded, and menjo translation if not in English
      • send a dues check payable to "Southern California Kendo Federation" to the treasurer

  • instructions for membership dues submitted after 3/12/16
    • copy the file named "supplemental.xls" in the "to_sckf" folder
    • rename it to "doj_yymmdd.xls", where yymmdd is the year, month, and date of submission, ie the date you will send notification email to the treasurer and database chair
      (for example "nor_160615.xls" for Norwalk Dojo update email sent on June 15, 2016)
    • follow the March dues notes above to:
      • add members to the xls file (enter mm/dd/yy in the "registration day" column)
      • collect release of liability forms
      • upload menjo files
      • upload the doj_yymmdd.xls file
      • email the treasurer and database chair
      • send dues payment to the treasurer
    • be sure to submit membership fees within one month of receiving them from your new members

  • periodically, membership files will be generated from the SCKF database
    • the files will appear as "doj_yymmdd.xls" in the "from sckf" folder, where yymmdd is the "membership as of" date
    • please check the files for correctness and to see newly assigned ausid numbers

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