Google Drive Notes
Starting in 2016 we will use google drive as a means for SCKF to share
sensitive files with our dojo representatives and officers.
- old method
- electronic files (eg membership or other application files)
were emailed, which is not a secure method to share files
- printed materials (eg financial reports, budgets, etc) were
handed out at board meetings, which does not give adequate time for
careful review and discussion at the dojo level
- new method: online access
- public areas (eg web pages) are open for the world to see
- private areas (nonpublic, restricted access cloud storage)
are needed to share sensitive information
- we decided to go with google drive
- offers 15 GB free storage
(pay options include $2/mo for 100GB, $10/mo for 1TB)
- private report folder(s) will be used to share common info with dojo
representatives and officers
- each dojo will have its own private folder for dojo-specific info,
with access granted to the dojo's representatives
- users must have google accounts
- if you use gmail (google email), you already have a google account
- even if you don't use your gmail account, you can still
access google drive using it (just be sure to be logged in)
- if you have a non-google email account and are not sure if you
have a google account attached to it
- check here
("couldn't find your google account" means you do not)
- if you do not have a google account, please
create one
- you can create an account using your current email if you
prefer (on the above
sign up
page click "I prefer to use my current email address")
- consider creating a gmail account for your dojo instead of
(or in addition to) creating a personal google account.
This may make it easier for you to conduct dojo business,
especially going forward through officer changes, etc.
- do not use your child's or an acquaintance's google account
- a generic place to find folders shared with you (by sckf or others) is
drive.google.com/drive/shared-with-me
Regardless of the sharing method (old or new), dojo representatives are
responsible for protecting the information. Distribute it only on a
need-to-know basis, and do not email it or post it publicly.
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