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5th Letter to AUSKF

(outline approved at 4/7/18 SCKF Board meeting,
email sent 4/8/18 to AUSKF Board of Directors)

Re: Requests Regarding Documents, New Membership System, and Kodansha Shinsa

Dear AUSKF Board of Directors,

On behalf of SCKF, please allow me to follow up on our previous letters to you. This letter reiterates issues and requests contained therein. We ask that it be put on your April 14-15, 2018, meeting agenda.

  1. We request minutes, financial reports, and budgets from April 2012 on
  2. We request the following for the new membership management system:
    1. Thoroughly vet and develop features before allowing them to affect the membership database, and restore any member data that is lost or corrupted
    2. Ongoing testing of features and security, especially after changes are made to the system, consistent with best industry practices
    3. Integrate spreadsheet-based registration into the online system, and always support it as an option
    4. Detailed legal review of the system, including the laws of each state with AUSKF members, and policies such as administrative privileges
  3. We request the following for kodansha shinsa:
    1. Menjo check not required as part of the kodansha shinsa application
    2. Confirmed BoD meeting and kodansha shinsa locations and dates set at least 2 years in advance
    3. Confirmed summer camp locations and dates set at least 1 year in advance
Some details (and more) can be found in the past letters.

Again, thank you for all your efforts!

Jean Kodama
President, Southern California Kendo Federation


Response from AUSKF

(received 4/23/18)
Dear Jean Kodama sensei:

On behalf of 2018-2020 AUSKF President Yoshiteru Tagawa and 2018-2020 AUSKF Executive VP Shinobu Maeda; I have been requested to provide this follow up email reply to the last 11/5/17 email letter sent by you/SCKF to the AUSKF board of directors.

Due to a correction required as to the minutes taken by 2018-2020 AUSKF Secretary-Historian T. Yuge for the November 11 & 12, 2017 AUSKF board of directors meeting RE: SCKF 11/5/17 email letter to AUSKF board of directors; after the corrections were approved at the April 14 & 15, 2018 AUSKF board of directors meeting, the corrected minutes reported the following, after the review of your/SCKF 11/5/17 email letter referenced above:

  1. Three years of digital available 2015, 2016 and 2017 AUSKF financial reports to be provided. [see attached digital 2015, 2016 & 2017 AUSKF financial reports].

  2. Five years [2012-2016] AUSKF board of directors meeting minutes to be provided [Note: On April 15, 2018, the copies of the 2012-206 AUSKF board of directors meeting minutes were delivered to you].

In addition, on April 14 & 15, 2018, the AUSKF board of directors reviewed "other matters tabled from the November 11 & 12, 2017 AUSKF board of directors meeting," after review of the additional matters requested in the 11/5/17 email, the following update is provided::

  1. Request for cyber-security. Update: on April 14 & 15, 2018, the AUSKF board of directors reviewed the AUSKF cyber-security issues; this matter is to be further reviewed by the approved AUSKF IT committee to make recommendations to the AUSKF board of directors.

  2. Request for non-submission of menjo fee in advance of the AUSKF kodansha shinsa. Update: on 4/14/18, the AUSKF VP of promotions and examinations reported that this procedure was implemented to ensure timely issuance of the AUSKF kodansha shinsa menjo when a kodansha applicant passes the AUSKF kodansha shinsa; if the AUSKF kodansha shinsha applicant fails the kodansha examination, the kodansha applicant's advance menjo check is voided, and photo is taken of the voided check, and the voided check is shredded by AUSKF. After further review by the AUSKF board of directors of this matter; there will be no change in this AUSKF kodansha shinsa procedure

  3. Request for 2 year plan for AUSKF board of directors meetings and kodansha shinsa. Update: on November 11 & 12, 2017, the AUSKF board of directors approved 2 year plan for AUSKF board of directors meetings and kodansha shinsa: Spring 2018 Seattle [PNKF]; Fall 2018: Texas [SWKIF]; Spring 2019: Los Angeles [SCKO], and Fall 2019: Ohio [ECUSKF].

  4. Request for 1 year advance notice for AUSKF Summer Camp. Update: On 4/14/18, the AUSKF Education committee recommended to have the 2018 AUSKF Kendo Summer Camp in Las Vegas, Nevada.

Thank you so much for your patience to receive the AUSKF financial reports, AUSKF minutes, and updates of the additional matters in your/SCKF 11/5/17 email letter as reported above after further review by the AUSKF board of directors meetings in November 2017 and April 2018.

Sincerely,
Norman K. Otani, 2018-2020 AUSKF Special Assistant & Advisor


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