Please read all information below on how to pay federation dues.

• instructions for yearly membership submitted in March
• instructions for membership dues submitted after 3/13/21 ("supplemental")

Special reduced membership fees in 2021
Because COVID-19 shut down kendo events in the 2020 membership year (April 2020 through March 2021), AUSKF 2021 membership dues are being reduced for everyone (see announcement), and SCKF 2021 membership dues are being waived for 2020 members who register by 4/15/21.

Age	SCKF Dues	AUSKF Dues	Total
2020 member, 17 years & under, up to 4/15/21	$0	$20	$20
2020 member, 18 & over and full-time student, up to 4/15/21	$0	$20	$20
2020 member, 18 & over, not full-time student, up to 4/15/21	$0	$40	$40
17 years & under, not 2020 member or after 4/15/21	$14	$20 $30 if new	$34 $44 if new memb
18 & over and full-time student, not 2020 member or after 4/15/21	$26	$20 $30 if new	$46 $56 if new member
& over, not full-time student, not 2020 member or after 4/15/21	$26	$40 $50 if new	$66 $76 if new member

Note:

• AUSKF charges a $10 initiation fee for new members (this includes former members who do not yet have an AUSKF ID number; see ausid notes below).
• The SCKF membership spreadsheets calculate the AUSKF, SCKF, and total fees for you (see rightmost columns at the end of row 16).
  • This year, "2020" in column A indicates a 2020 member.
• All members of each SCKF dojo are required to be paid members of SCKF and AUSKF.

Instructions for yearly membership submitted in March

• notes on payment
  • payment for your dojo should be submitted in one check written to Southern California Kendo Federation
  • hand your check to the membership chair (Jean Kodama), or mail it to:
    Jean Kodama, 12909 Glenda St, Cerritos CA 90703
  • send email notification to membership@sckf-kendo.org
  • the deadline for March dues is 3/13/21

• dues spreadsheet files (xlsx) will be handled in google drive (not by email). Each dojo has its own private area in SCKF's google account.
  • files from SCKF to the dojo will be in the "from_sckf" folder (the folder is read-only)
  • files submitted by the dojo to SCKF will be in the "to_sckf" folder

• instructions for yearly membership submitted in March
  Note: below "doj" is used for example purposes; your file will have your own dojo's abbreviation, eg "nor" for Norwalk Dojo.
  • download the file "doj_210301_memb.xlsx" from the "from_sckf" folder
    (for example "nor_210301_memb.xlsx")
    • this year, "2020" is pre-populated into column A (all members listed are 2020 members)
  • rename the file to "doj_210313_memb.xlsx"
    (for example "nor_210313_memb.xlsx")
  • edit it as follows, and then upload it to the "to_sckf" folder
    • for non-returning members, leave row as is (do not delete or move)
    • add members who were not registered at your dojo in 2020 at the bottom, including auskf id number (ausid) if they have one
      • former members who paid membership from 2006 or later should have an ausid. If you are unsure of the ausid, enter the number "1" and add a note in the comment column.
      • former members who have not paid membership since before 2006 need to pay the new member initiation fee to be assigned an ausid
    • for all returning members and new members
      • please make sure the last name and first name are as the kenshi would wish to see on their menjo
      • enter "4/1/2021" in column B to register a member, adding "Y" in column G if the member is a full-time student and 18&over
      • the appropriate columns and dollar amounts will autofill, including an initiation fee for kenshi who do not already have an auskf id number (see rightmost columns)
    • if you make any corrections (eg name spelling or birthdate), please highlight only the cell that needs correction in green and add a note in the "Comment" column
    • for any question-marked fields, please provide more information (eg birthdate or menjo)
    • do not add your own formulas, columns, formatting, font, etc
      note: the spreadsheet is protected to allow the autofill (orange) cells to function properly
  • for each kenshi new to SCKF or who has not yet signed an AUSKF release of liability form (note: an updated version of this form is being obtained)
    • collect a signed form and keep it as part of your dojo's records
  • upload any new member menjo files to the "to_sckf" folder with file name "doj_210313_lastname_firstname.ext"
    (for example "nor_210313_doe_john.pdf" or "nor_210313_doe_john.jpg" for Norwalk Dojo new member John Doe's menjo)
  • after saving the file(s) to the "to_sckf" folder
    • send an email to membership@sckf-kendo.org including any relevant notes, such as corrections, menjo files that have been uploaded, menjo translation if not in English, etc.
    • send a dues check payable to "Southern California Kendo Federation" to the membership chair (see top of this page)

• instructions for membership dues submitted after 3/13/21
  • download a copy of the "supplemental_sckf.xlsx" file
  • rename it to "doj_yymmdd_memb.xlsx", where yymmdd is the year, month, and date of submission, ie the date you will send notification email to the membership committee
    (for example "nor_210615_memb.xlsx" for Norwalk Dojo update sent June 15, 2021)
  • follow the March dues notes above to:
    • add members to the xlsx file (enter mm/dd/yy in the "registration day" column)
      • if submitting on or before 4/15/21, add "2020" in column A if the member appears in your "doj_210301_memb.xlsx" file in the from_sckf folder
    • collect release of liability forms
    • upload menjo files
    • upload the doj_yymmdd_memb.xlsx file
    • email the membership committee
    • send dues payment to the membership committee
  • if you have informational changes for a currently registered member (eg name correction, dojo transfer):
    • add a complete row for the member, but leave the "registration date" cell blank (so no fees will be calculated)
    • edit the affected cell(s) as appropriate and highlight only the cell(s) to be corrected in light green
    • add a note in the comment cell on the right-hand side (eg "fix birthdate", "transfer from xxx dojo", etc)
    • mention the changes in the email to membership committee
    • if the new member is a paid member of another federation but transferring to your dojo, also note and pay SCKF dues (include their auskf id number to allow confirmation that their auskf membership is current)
  • be sure to submit membership fees within one month of receiving them from your new members
  • on the 15th of each month, supplemental membership received up to that point will be processed and submitted to AUSKF by the end of the month, provided your membership check has been received by the membership committee by then

History:

• 02/19/21: Initial creation
• 02/26/21: Modify to only waive sckf fees for 2020 members
• 03/13/21: After Board meeting: even 2020 members pay fees after 4/15/21