Table of Contents

• instructions for yearly membership submitted in March
  note: this is the last time AUSKF is allowing spreadsheet-based membership
• instructions for membership dues submitted after 3/17/25
  after March, members must sign up individually on the sport80 website
• instructions for dojo administrators

Notes:

• AUSKF raised its initiation fee to $50 in 2024. The fee is charged for new members (this includes former members who do not yet have an AUSKF ID number; see ausid notes below). See AUSKF announcement on the 2024-2025 membership drive, as well as notes on their last increase in 2016
• SCKF has just raised its membership fees for the first time in decades, from $14 to $30 for youth and from $26 to $50 for adults.
• All members of each SCKF dojo are required to be paid members of SCKF and AUSKF.

Instructions for online membership payment

After March 2025, members must sign up individually online, paying processing fees on top of the raw membership fees charged in March. AUSKF/Sport80 was asked to charge these processing fees to SCKF, but they were only partially successful, resulting in the fee totals shown below:

Age	SCKF Dues	AUSKF Dues	Total plus fees
17 years & under	$30	$30 $80 if new	$60.05 $112.51 if new memb
18 & over and full-time student	$50	$30 $80 if new	$80.06 $132.52 if new member
18 & over, not full-time student	$50	$60 $110 if new	$110.14 $162.57 if new member

Instructions for members signing up after March 2025 Please note: the exact details may differ, as sport80 may make changes, but the gist should be here.

1. go to https://auth.sport80.com/
   • parent or guardian needs to register their minor children (17 and under)
2. if you have logged in to sport80 in the past, you are already registered in the system
   • go ahead and log in. If you don't remember your password, you can request password reset.
   • if your dashboard shows you as "current", you are already a paid member for 2025 (through 3/31/2026); you are done
   • if you are not current, click "+ add individual membership" (upper right, you may have to hit your browser back button and click the bottom line in the "individual membership" box).
   • go to bullet 5 below
   • note: if your email address is used for multiple members (for example your children), after logging in you can select a member account as follows:
     • click the user icon (circle in upper right corner)
     • click "switch account"
     • click the desired member
3. if you have never logged in to sport80 before but you have belonged to AUSKF in the past and have an AUSKF ID number
   • do not create a new account (if you do, you may be assigned a new ID and charged over $50)
   • if your email address is included in your sport80 profile, try logging in (if necessary, you can request password reset)
   • go to bullet 5 below
   • contact your dojo's sport80 adminstrator if you need help activating your account (they can send you an activation email)
4. if you have never logged in to sport80 before and you do not have an AUSKF ID number
   • click "create account", fill out the form, and click "register". Sport80 will email you a new email sign in message including a verification code. Enter the code then click "confirm email" (you may need to confirm some preferences).
   • click "add" under "individual membership"
   • go to bullet 5 below
5. fill out/confirm your membership details, for example:
   • first name, last name, date of birth, gender
   • phone number, email addresss
   • membership type: youth (17 and under), adult, or over 18 and full-time college student (discounted rate)
   • payment type: one-time or auto-renewal
   • dojo (you can change dojos within SCKF or to a dojo outside SCKF)
   • address
   • liability agreement
     • for minors (17 and under), certifier's name, email, and contact number need to be provided
   • at the end click "add & checkout" and go to bullet 6 below
6. checkout
   • fill in the billing address info for your credit card
   • select "no" for protection (unless you want to order it) and click "pay now"
   • enter your credit card info and click "pay now"
   • you will receive a confirmation email at the address you provided in the billing address info
7. member information (after clicking "view profile")
   • "profile": basic information eg name, dob, ausid, gender, email
   • "individual membership", then click the "individual membership" line to open multiple screens of information (see item 5 above)
   • "rank info": sport80's record of your current rank
   • "menjo uploads": you can submit a menjo received at a different federation, or one received prior to auskf's data base system. If you do so, you should also email the promotion committee (promotion@auskf.org) to request that they validate the menjo with the issuing federation. Once validated, they will update the rank info in sport80.

Instructions for dojo administrators

• if the person who will be your dojo admin hasn't already done so, have them create an account in sport80
  • you may create an account for a person who is not a federation member, for example a parent officer, or even a dojo entity account (eg for XYZ Kendo Dojo something like first name XYZ Dojo, last name Admin, or whatever). For these cases, click "add" instead of "add & checkout" since no dues are to be paid
  • send email to Jean Kodama with the first name, last name, and email address of your dojo admin to set up your admin account in sport80
• log in to sport80
  • if logging in to your personal account, click your user icon (upper right corner), click "switch account", then select your dojo admin role
• some admin functions
  • look up a member (sport80 calls them "athletes")
    • at left side click "athletes", then "quick search"
    • fill in one or more search parameters (ausid, first name, last name, email address)
    • search results will populate as you type. if multiple results are returned, click on the desired member. You can then look at their information (see item #7 above)
  • view your current members on screen
    • click "athletes", "smart list"
    • click "filters (0)", "add new filter",
      "type" individual membership,
      "select individual membership", individual membership,
      "status", valid
      "create"
    • you can then click on a member to open their entry
  • export your current members
    • follow the directions above to set a filter for current members
    • at the top, click "actions", "download report"
      • select any fields you wish to view from the "profile" category by activating the "in report" slider for each field
      • click "individual membership" and select fields from that category. Similarly, choose fields from the rank categories if you wish to see rank information.
      • for example:
        • profile: last name, first name, date of birth, gender
        • individual membership: valid from, membership number
        • kendo rank: valid from, rank type
    • click "done"
    • enter a report title, click "download"
    • sport80 will go off and create a csv report file. When done, it will email you a link to the file. The file name will start with the title you provided, and end with a date and time code created by sport80.
  • send existing member an "activation email"
    • you can use this if a member is attempting to log in for the first time and the "forgot password" method is not working
    • look up the member (see above)
    • in the next-to-leftmost column (starts with "Profile"), click "Create Own User Account" (bottom of column), then "Create" which will send them a link to set their password and login. If necessary, fill in the email address prior to clicking "create"
    • if "Create Own User Account" is not listed as an option, the member has probably already activated their account
    • note: if you have multiple members sharing the same address, only send an activation email to the parent
  • add members
    • note: in general you should have your members (or the parents of minors) add and pay for themselves using the above instructions. But continue below to add them yourself
    • at left side click "athletes", "add new", "a new athlete"
    • fill in the basic information
    • to complete full registration, click "done and add individual membership" to continue adding information (see step 5 above)

Instructions for yearly membership submitted in March 2025

Age	SCKF Dues	AUSKF Dues	Total
17 years & under	$30	$30 $80 if new	$60 $110 if new memb
18 & over and full-time student	$50	$30 $80 if new	$80 $130 if new member
18 & over, not full-time student	$50	$60 $110 if new	$110 $160 if new member

• notes on payment
  • payment for your dojo should be submitted in one check written to Southern California Kendo Federation
  • mail your check to the membership chair (Jean Kodama)
        Jean Kodama, 12909 Glenda St, Cerritos CA 90703
    or otherwise arrange to have it delivered.
  • send email notification to membership@sckf-kendo.org
  • the deadline for March dues is 3/17/25

• dues spreadsheet files (xlsx) will be handled in google drive (not by email). Each dojo has its own private area in SCKF's google account.
  • files from SCKF to the dojo will be in the "from_sckf" folder (the folder is read-only)
  • files submitted by the dojo to SCKF will be in the "to_sckf" folder

• instructions for yearly membership submitted in March
  Note: below "doj" is used for example purposes; your file will have your own dojo's abbreviation, eg "nor" for Norwalk Dojo.
  • download the file "doj_250301_memb.xlsx" from the "from_sckf" folder
    (for example "nor_250301_memb.xlsx")
  • rename the file to "doj_250317_memb.xlsx"
    (for example "nor_250317_memb.xlsx")
  • edit it as follows, and then upload it to the "to_sckf" folder
    • for non-returning members, leave row as is (do not delete or move)
    • add members who were not registered at your dojo in 2024 at the bottom, including auskf id number (ausid) in column C if they have one
      • former members who paid membership from 2006 or later should have an ausid. If you are unsure of the ausid, you can email an inquiry to the membership committee. Or, enter the number "1" and add a note in the comment column.
      • former members who have not paid membership since before 2006 need to pay the new member initiation fee to be assigned an ausid
      • leaving column C blank will result in the AUSKF initiation fee for new members to be added to the member's fees (see columns Z, AA, and AB)
    • for all returning members and new members
      • please make sure the last name and first name are as the kenshi would wish to see on their menjo
      • enter "4/1/2025" in column B to register a member, and add "Y" in column G if the member is a full-time student and 18&over
      • the appropriate columns and dollar amounts will autofill in columns H through L, including an initiation fee for kenshi who do not already have an auskf id number (see rightmost columns).
      • DO NOT TYPE ANYTHING INTO THE AUTOFILL SECTION (the orange cells in columns H through L, which contain forumulas to calculate fees)
    • if you need to make any corrections (eg name spelling or birthdate), type the change into the appropriate cell and highlight only that cell in green, then add a note in the "Comment" column
    • if there are any question-marked fields, please provide more information (eg birthdate or menjo)
    • do not add your own formulas, columns, formatting, font, etc; do not reorder the file
  • for each kenshi new to SCKF or who has not yet signed the latest AUSKF release of liability form (note: this form was updated in 2021)
    • collect a signed form and keep it as part of your dojo's records
  • upload any new member menjo files to the "to_sckf" folder with file name "doj_250317_lastname_firstname.ext"
    (for example "nor_250317_doe_john.pdf" or "nor_250317_doe_john.jpg" for Norwalk Dojo new member John Doe's menjo)
  • after saving the file(s) to the "to_sckf" folder
    • send an email to membership@sckf-kendo.org including any relevant notes, such as corrections, menjo files that have been uploaded along with the granting federation and translation if not in English.
    • send or deliver a dues check payable to "Southern California Kendo Federation" to the membership chair (see top of this page). The total amount due will be in cell AA16 of the xlsx file (sum of SCKF and AUSKF fees).
  • THERE IS A NEW COLUMN FOR EMAIL ADDRESSES. This is a mandatory field which is newly required to be registered in the AUSKF database system; it must be a valid email address. The same email address may be used for multiple kenshi, for example:
    • by a parent registering their children
    • by a dojo taking care of their sensei
    Notes
    • the email address will be used next year for 2026 membership sign ups, which will be done individually (not batch processed through a dojo spreadsheet)
    • Since the email address can be updated online, you can just give your best guess in the 2025 March spreadsheet.
    • However, AUSKF will be sending "account activation" emails to verify their information, so be prepared to respond

  • note: for membership dues submitted after March 2025
    • This will be a completely new method based on individual members registering themselves on the AUSKF membership platform.
    • Note: do not register until further instructions appear in this section (the financial interface needs to be established between SCKF and AUSKF first)

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  History:
  • 02/19/25: Initial creation
  • 03/02/25: Minor tweaks. doj_250301_memb.xlsx files uploaded to google drive "from_sckf" folders
  • 03/05/25: Additional note on email addresses
  • 07/31/25: Start adding notes for sport80 membership sign up
  • 09/01/25: More notes after sport80 activation emails

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